Who are Eque2?

Eque2 Ltd is a leading provider of construction management and ERP solutions, supporting over 3,000 valued clients across the UK and Ireland. We pride ourselves on enabling the successful and reliable delivery of projects within the construction sector, underpinned by our expert account management and dedicated customer service. Certified as a “Great Place to Work” for three consecutive years, Eque2 is committed to fostering a positive workplace culture, prioritising employee wellbeing, and providing opportunities for continual development.

Position Summary

We are seeking a part-time, experienced, and detail-oriented Payroll and Benefits Specialist. This role is responsible for ensuring accurate and timely payroll processing, managing employee benefits programmes, and ensuring compliance with relevant legislation and internal policies. The ideal candidate will possess strong knowledge of UK payroll regulations and employee benefits administration, as well as excellent analytical and communication skills.

Key Responsibilities

Payroll Processing

• Manage end-to-end payroll processing for employees, ensuring accuracy and compliance with HMRC regulations.
• Collaborate with HR and Finance teams to ensure accurate employee records and payroll inputs (e.g. new hires, salary changes, deductions, pensions, terminations, bonuses, and leave).
• Support monthly processes such as P11D reporting, benefit renewals, and audits.
• Engage with key stakeholders to review and confirm payroll reports before final submission
• Coordinate annual year-end processes such as benefit renewals, and audits including submissions and clear communication with employees regarding key deadlines and requirements.
• Serve as the main point of contact for employee payroll and benefits queries, providing timely and professional support.
• Maintain payroll and benefits data within HR and payroll systems, ensuring confidentiality and data integrity.
• Stay up to date with changes in payroll legislation and benefits best practices, and recommend improvements where appropriate.

Benefits Administration

• Oversee the administration and optimisation of company benefit programmes, including pensions, private medical insurance, life assurance, employee wellbeing platforms, and other company offerings (e.g., YuLife, Bupa, EAP).
• Ensure the integrity of benefits data and manage timely and accurate employee enrolments, amendments, and terminations.
• Act as the primary liaison with external benefit providers to support employee claims, manage scheme eligibility, and coordinate renewals.
• Assist with researching employee benefit trends and help compare our current offerings to industry standards.

Reporting & Compliance

• Ensure compliance with internal reporting standards and external statutory requirements (e.g. HMRC, ONS, etc.).
• Support audit processes through accurate and timely data provision.
• Ensure robust documentation and maintain comprehensive audit trails across all payroll and benefits activities.
• Oversee the accurate tracking and reporting of sickness absence data, ensuring alignment with company policy and regulatory obligations.

Projects & Continuous Improvement

• Contribute to the development and implementation of reward and recognition initiatives in collaboration with the Head of HR.
• Drive ongoing enhancements to payroll and benefits processes, identifying opportunities for increased efficiency, accuracy, and employee experience.

Skills & Experience Required

• A solid background in payroll and benefits administration, with 3+ years of hands-on experience in dynamic, fast-paced environments.
• Proficiency in payroll systems and tools, with the ability to quickly adapt to new platforms and technologies.
• Strong analytical skills, including advanced Excel capabilities (e.g., VLOOKUPs, pivot tables) for data manipulation and reporting.
• In-depth knowledge of UK payroll legislation, benefits governance, and pensions auto-enrolment compliance.
• Exceptional organisational skills and meticulous attention to detail, ensuring accuracy and integrity in all deliverables.
• A high level of professionalism, with a proven track record of handling confidential and sensitive information responsibly.
• Excellent communication and stakeholder engagement skills, with the ability to build trusted relationships across HR, Finance, and external partners.
• We’re looking for a proactive team player who’s ready to roll up their sleeves and thrive in a fast-paced environment, embracing challenges with energy and a can-do attitude.

Preferred Qualifications

• CIPP or working towards CIPP qualification
• Proven experience with HR systems demonstrating technological proficiency.

Professional development

At Eque2, you’ll benefit from a comprehensive induction and training programme and ongoing personal development tailored to your interests and strengths. We offer competitive remuneration and a suite of benefits designed to support your wellbeing and growth, as part of a team where your contribution truly makes a difference.

Our commitment to Diversity and Inclusion

Eque2 is committed to providing equal opportunities to all applicants and team members. We value diversity and welcome applications from candidates of all backgrounds, experiences, and identities.

If you are looking to take the next step in your enterprise marketing career with a forward-thinking technology leader, we would love to hear from you